There are many factors to consider when migrating your business to the cloud. It’s certainly not a decision to be taken lightly. Moving from an established environment to a cloud-hosted service is a major undertaking.
The Microsoft Office 365 platform can ease the transition, while helping your organisation save money and increase productivity.
What is Office 365
Office 365 is the Microsoft Office suite hosted in the cloud. The package includes popular business applications like Outlook, SharePoint, Word, Excel, PowerPoint, Exchange, OneDrive and Skype for Business.
Office 365 offers improved flexibility, efficiency and accessibility compared to a traditional on-premises model.
Office 365 key components
SharePoint Online is one of the strongest components of the Office 365 suite. It offers a powerful set of collaboration tools that let you easily share information with employees, partners and customers. SharePoint Online replaces your existing file server with an advanced information and document management system.
The system supports:
- Full indexing
- Fast document retrieval
- File versioning
- Ability to restore earlier versions
- Document approval
- File sharing
- Simultaneous editing by multiple user
- And a host of extra features designed to help your business run more effectively & productively!
Another Office 365 component, the OneDrive application, allows ‘Dropbox-style’ access to your data from any device, even when you’re on the move or not connected to the internet.
Selected folders can be securely synced to your mobile device, and your copies will always be accessible and updated automatically each time you connect to the web. You can even see when those files have been modified by colleagues. Read more about it here.
- Skype for Business
Skype can do so much more than connect you with friends and loved ones from around the world! It has major benefits for business: presence and video chat.
Your “presence” on Skype for Business is basically your availability at any given time. In terms of business, instead of picking up the phone to call Jim down the hall, you navigate to a list of colleagues on your Skype application. You see that Jim’s presence icon is red, indicating that he’s already on the phone with someone else or has a meeting on his calendar (as Skype is integrated with your Outlook calendar). Or maybe it’s green, indicating he’s at his desk and working. Instead of picking up the phone, you can send him a quick chat message.
Skype for Business also allows businesses to hold video conferences. Instead of spending thousands of dollars on video teleconferencing equipment, you can hold a meeting in your conference room with a webcam and an internet connection. With features like white board, document presentation, and file sharing, it’s like everyone is in the same room as you.
Data control and security with Office 365
When transitioning to the cloud, you may be concerned about relinquishing some control of your data. Microsoft takes security very seriously, and you can rest assured that your data is encrypted and secured, with controls in place to meet regulatory requirements for privacy and compliance.
The solution gives you full control of your privacy and security settings, as well as visibility of who has access to the data.
Why should you migrate to Office 365?
Office 365 is generally our recommended cloud solution for small businesses. Compared to Google Apps, its main competitor, Office 365 offers a wider range of applications, greater storage capacity, and stronger security for your data.
Every modern business needs productivity tools – from emailing to editing documents, analysing data, organising company information and collaborating, both internally and externally. Moving these functions to a cloud hosted service is an ideal way to ensure your organisations remains agile and competitive.
Although migrating to the cloud with Office 365 isn’t difficult, it can be a complex and time consuming task due to the vast number of options to choose from. That’s where an experienced cloud transition specialist like Bremmar can help.
If you’d like some guidance to ensure a smooth and painless cloud migration, then contact Bremmar today on 1300 991 351 or email email@example.com to schedule a free consultation.