Reporting technologies in aged care: stay compliant with an industry-specific Incident Management Power App

There’s no doubt that Aged Care facilities, home care providers and NFP organisations have been in the spotlight for the wrong reasons. With ongoing stories of mismanagement and cases of criminal negligence, Australians have demanded tighter regulations and harsher penalties for those who don’t comply.

Following the findings of the Royal Commission into Aged Care Quality and Safety, a mandatory incident report process was introduced along with 148 other recommendations to action within the next 5 years.

While this increase in compliance, efficiency and service is a positive step for the industry, it also puts extra pressure on your organisation and already overstretched staff. Although some reporting technologies in aged care have helped ease the burden, there’s still room for improvement.

Now, thanks to Microsoft Power Platform, that improvement is more accessible than ever before and we tell you how.

The Serious Incident Response Scheme (SIRS)

Launched in April 2021, the Serious Incident Response Scheme (SIRS) is an initiative that helps prevent and reduce incidents of abuse and neglect in residential aged care services subsidised by the Australian Government. In case you didn’t already know, from the 1st of December 2022, the scheme will be extended to include home aged care and flexible care delivered in a home or community setting.

The SIRS categorises 2 key components — incident management obligations and reportable incident obligations.

The official government website introduces 8 types of reportable incidents, involving aged care residents that must be reported to the Commission and the police if the incident is of criminal nature, listed as below:

  1. Unreasonable use of force

  2. Unlawful sexual contact or inappropriate sexual conduct

  3. Neglect of a consumer

  4. Psychological or emotional abuse

  5. Unexpected death

  6. Stealing or financial coercion by a staff member

  7. Inappropriate use of restrictive practices

  8. Unexplained absence from care

It is good to note that incidents that are not part of this list are not required to be reported to the Commission. However, depending on the circumstances, they may need to be reported to another government body.

Split into two categories, reportable incidents are listed as either Priority 1 or Priority 2, and require different reporting obligations.

  • Priority 1 incidents must be reported to the Aged Care Royal Commission or police within 24 hours of becoming aware of it occurring.

  • Priority 2 incidents do not meet Priority 1 criteria and must be reported to the Aged Care Royal Commission within 30 days of becoming aware of it occurring.

With timelines playing such a critical role in responding to serious incidents, finding a standardised method to lodge incidents from anywhere is now essential, and for many providers, these systems are not yet in place.

Without a viable, long term mobile reporting system, this could see travelling carers not only under more pressure to recall important information well after the fact, but also falling foul of updated regulations.

The risks of being non-compliant

For those who aren’t compliant, disciplinary action can include infringement notices, non-compliance notices on a public register, as well as broader civil penalties. Any combination of these can have negative effects on your reputation, finances and operations.

What does this mean for carers?

Although these reporting obligations are expanding from December 1st, those responsible for remaining compliant have not changed, with pressure still mounting on carers to ensure incidents are reported correctly, explains Bremmar’s Lead Aged Care & NFP consultant, Rushad Billimoria:

‘Although a team is dedicated to handle compliance requirements surrounding incident data, the responsibility of accurate incident reporting ultimately falls on the carers. Having the right reporting technologies in aged care can ease this added pressure, automatically complying with government regulations and making life a lot easier for all involved,’ notes Rushad.

Where does technology fit in with the Aged Care reportable incident process?

Ultimately, new technology creates efficiency in the incident reporting process. It’s there to make life easier for carers and other executive staff like yourself, giving you peace of mind that people can confidently focus on their primary job — to care and assist — accurately and efficiently. And without having to worry about extra admin, staff can enjoy a happier presence and more focused work experience, benefitting every part of the organisation.

Information has a habit of getting lost in translation,’ explains Rushad, ‘the more people that pass it down, the more likely it is that something will change. By having standardised processes for incident management and the right technology on hand, no information is missed. Users can access the right reporting form, input the relevant data, submit and respond accordingly.

With this streamlined compliance, increased accuracy and growth in efficiency, your organisation will be better equipped to facilitate the entire reporting process.

Custom built reporting technology solutions for Aged Care

With so many vendors and technological choices, which is the right one to help Aged Care providers remain compliant?

There are a few options out there, and as specialists in the Aged Care, NFP and Disability sectors, we’ve had years road-testing the best of the best technology for these industries. In our opinion, it’s hard to go by Microsoft Power Apps.

Here’s why.

Power Apps is a Microsoft solution that brings together a suite of apps, services, and connectors, that enable organisations to build custom apps to streamline, automate and simplify unique business processes, such as procurement requests, employee onboarding, and incident management & reporting.

Power Apps is part of the Microsoft ecosystem making it easy to access and connect information within the Microsoft 365 platform as well as with third-party applications.

Bremmar Incident Management App for Aged Care

Built in response to industry needs and using Power Apps, the Bremmar Incident Management app is an essential tool for any Aged Care provider, NFP or Disability organisation looking to standardise their incident reporting processes and automate complex workflows.

By consolidating your reporting process into one system, this powerful app enables organisations to connect incident data sources, create custom digital forms, and implement effective business process automation.


Streamline the reporting process

Reporting technologies in aged care have a notorious reputation for being complex and riddled with inaccuracy. The Incident Management app collects incident data — including images or other attachments– and stores it in an easy-to-use manageable register where it can be accessed, shared and analysed by anyone with the organisation that has the right permissions.

At each step of the incident reporting process, the app creates automated workflows to notify appropriate people based on the information that has been entered. Depending on the settings, the incident data can be shared via email, teams, or any other preferred method, ensuring that it is seen and actioned by the right people as soon as possible.

Efficient approval processes

By notifying the right people, the incident approval process is strengthened to guarantee compliance. As incident data flows down the chain, staff can review and approve, or ask for more information if required. This system of checks and balances means your organisation will get it right every time.

Dynamic dashboard through Power BI

Using Microsoft Power BI, our Incident Management app pulls relevant information from the incident data register and places it on a dynamic dashboard. With easily configurable, user-defined metrics, incident data is at the execs and management finger tips, offering a previously unseen level of insight into vital data points.

Reporting technologies in aged care have come a long way from where they used to be. With all of the extra insights, aged care organisations can analyse their data at a more granular level. This allows them to identify trends and use this information to make informed decisions moving forward’, highlights Rushad.


Bespoke incident reporting solution

Built upon a base-level package, the app is customisable to meet any organisation’s needs. Through detailed consultation with Bremmar’s Aged Care or NFP specialists, the Incident Management app can include any number of predefined menu options, including drop-down selections for staff and manager names, facility information, and incident type.

This guarantees all the right information is being sent to all the right people at the right time. From automated and built for purpose digital workflows to customised application branding, the Incident Management App integrates into your system.

By standardising the reporting process, Bremmar’s Incident Management app empowers your organisation to increase its data accuracy through streamlined business workflows, even as your business continues to grow, and regulations evolve.

Developing a custom Incident Management app with Bremmar

Although developing an improved digital workflow automation for incident reporting may seem complex and intimidating, Bremmar’s collaborative approach makes life easy for Aged Care, NFP & Disability organisations looking to make the switch.

The process takes 2–4 weeks and can follow 6 core steps:

  1. Initial consultation to understand the current process, and enhancements

  2. Develop a process flow diagram from incident lodgement to approval

  3. Build a base product and provide to Incident Reporting team staff for testing

  4. Take feedback onboard and make relevant changes

  5. User acceptance training highlights any extra issues

  6. Final changes implemented and ‘go live’

Rushad notes that while the whole process may seem challenging, collaboration with champion users is an essential part of the process:

By understanding our client’s goals and engaging a champion user, we can deploy an operational app within a matter of two weeks. Through this consistent back and forth, we can build the perfect incident response solution — one that our clients understand and are comfortable using.

Not just for Aged Care. Not-For-Profit & Disability organisations can also benefit.

While these expanded regulations apply solely to the Aged Care sector, other care-based NFPs and disability organisations can also make the most of the Incident Management app as well. But why should they prioritise this new technology if it isn’t mandatory? Rushad believes it all comes down to risk.

It’s all about understanding the risk of what would happen if an incident isn’t properly recorded. The risk to those directly involved, and the risk to the wider organisation. Even if you’re not under the microscope of government agencies such as those in Aged Care, other care organisations and NFPs should think about potential costs, liabilities and negative effects on staff welfare.’ says Rushad.

He also notes that while new tech can seem complex and scary, it’s better for workers in the long run.

Yes, these modern reporting technologies in Aged Care and NFPs can sound complex, but the truth is, they’re cost effective and never as daunting as they seem. One of our recent clients had an increase in the number of incidents lodged after we worked with them to standardise their reporting process using the Incident Management app,’ explains Rushad, ‘staff can now capture every bit of critical information thanks to the simplified reporting process. And it’s giving management and executives more clarity on incidents because the information is easier to collect.

While new reporting technology can redefine workflows, increase efficiency and productivity, and reduce the risk of non-compliance, it ultimately allows care organisations to provide better care — something that should never be undervalued.

Better incident reporting with Bremmar

Are unconnected data and manual processes hindering your ability to remain compliant and provide the best care possible?

Here at Bremmar, we’re experts in assisting Not-For-Profits, Disability and Aged Care providers with customised solutions using Microsoft Power Apps. So, if you’d like to standardise your reporting processes, automate manual workflows, and remove the stress of collecting inaccurate data, don’t miss the deadline of December 1st.

Our Offer

To assist with this transition by the deadline, Bremmar is offering a no cost Power Apps planning, scoping and consultation session as well as adding 3 hours of Power Apps support to our base package for organisations that engage our team before the end of 2022. The support hours can be used towards champion user training or any other Power Apps requirement.

Click here to learn more.

Are outdated manual processes holding your organisation back? Develop your own custom workflow solutions with Microsoft Power Apps.

NFPs, Aged Care and Disability providers are coming under extreme pressure to deliver more with less. This includes finding new ways to reduce costs, increase productivity and efficiency, and promote better staff wellbeing.

In our recent webinar, Say goodbye to ineffective manual processes with Microsoft Power Apps, we took a closer look at the Microsoft Power Platform, and how it’s helping Aged Care providers, NFP and Disability organisations digitise their business processes by rapidly turning their unique but manual processes into innovative apps.

Bremmar highlights the benefits of the Power Platform as it’s a user intuitive platform integrated with the Microsoft 365 environment and it is available at no extra cost with a M365 subscription you may already have!

Here are the key talking points from the discussion:

Key tools to Build and deploy your own custom apps with Microsoft Power Platform

Power apps

Power Apps gives Aged Care, NFP and Disability IT staff access to a low code environment to build custom mobile and web-based apps without traditional coding skills.

Using ready-made templates, it’s easier than ever for anyone who’s reasonably tech-savvy to connect data sources and build new apps from the ground up or customise existing systems to suit your organisation’s exact needs.

Power automate

A dynamic way of streamlining repetitive tasks and business processes, Microsoft Power Automate helps organisations say goodbye to time-consuming paper-based processes so they focus on their actual work. This powerful automation tool simplifies organisational processes that traditionally drag down productivity.

Along with focused data insights from Power BI, Power Apps and Power Automate presents an exciting opportunity for organisations to use a single platform to streamline their systems and processes. With over 350 connections to other apps and a simple drag-and-drop interface, any organisation can digitise their business processes in no time – a surefire way to reduce costs and see a huge uptick in sustained productivity.

SharePoint

SharePoint acts as the database that enables process automation through workflows and as the central place to store the information that is inputted from Power Apps.

SharePoint is also part of Microsoft 365 subscriptions and organisations can leverage it through a developed Cloud Document Management System, an Intranet or simply as a repository of information for other Microsoft 365 applications.

Getting your staff efficiency back on track

Efficiency is critical to enhancing the customer experience. When asked about what business processes were a priority at their organisations, attendees answered:

You may be one of these organisations that are facing staffing challenges, have a need for better training, and are seeking out consistent services that comply with standards and legislation. To ensure these outcomes are achieved, minimising the amount of human involvement is key.

The customer is at the heart of everything

For care-based services, nothing is more important than the customer.

Achieving this level of care requires the use of multiple apps across a wide range of services. And as more services are delivered within the local community, developing functional apps that are accessible from anywhere is vital to minimising the time spent away from actual care.

Streamlining your IT systems

Organisations in the Aged Care, NFP and Disability sectors use a large number of specialised apps that require staff to remember different passwords, systems and processes. This inefficiency can creep all the way up to decisions at the highest levels, with time-sensitive reports and data analytics often taking days to collate and present.

This is not a productive way of delivering care to customers.

The need for newer, cloud-based apps that are mobile and integrate with your system has never been greater. With Microsoft Power Platform, care-based organisations can develop their own apps to meet their own specific needs.

Brenton Harris, Managing Director at Bremmar IT and webinar speaker explains how:

To make sure you aren’t being held back, it’s vital you choose your core applications wisely, and be confident that the apps you’ve chosen are the right ones for your organisation – they need to be accessible from anywhere and act as a single source of truth to meet the needs of your organisation.’ notes Brenton.

Seamless integration is key to driving business transformation

It’s not uncommon for line-of-business apps to be missing core functionality. And as standards change, you may require a custom tool set that your existing apps simply can’t provide.

Fully integrated with Microsoft 365, Teams and Power BI, Power Apps can read and write data from a variety of sources and apps, giving you a direct line to critical information and filling in the gaps where your line-of-business app lacks. These apps are incredibly simple and affordable to develop and enhance, allowing you to develop capabilities within your organisation as it grows.

Bremmar’s industry-tailored Power Apps

As a trusted and experienced IT partner of Aged Care providers, NFP and Disability organisations, Bremmar develops applications to remove gaps found in industry specific apps and helps organisations digitise key business processes and workflows.

By exploring commonality across a diverse collection of organisations, Bremmar has created a selection of Power Apps that solve shared problems across a broader client base, while always addressing the specific needs of each individual client.

Here are a few of those industry forced apps.

Incident reporting and management app

Designed to address compliance in the incident response process, the Incident Reporting and Management app provides an easy path to capture and instantly submit accurate incident information from a mobile device. By removing the need to remember details and lodge them later on, staff can focus on their job with the confidence and peace of mind that the right people will be notified through relevant automation and approval processes.

The app includes four key components:

  • Submission form
  • Review of unapproved incidents
  • Database of all submitted incidents
  • Detailed incident analytics

As with any Power App component, the submission form can be customised based on any organisation’s specific requirements. Photos can be included, as can diagrams for extra clarity on the incident being reported.

To automate time consuming workflows during the incident reporting process, input items can be designed to trigger particular notification responses that meet both organisational and government enforced regulations and policies, like the Aged Care Serious Incident Response Scheme SIRS initiative.

With customisable drop-down boxes that link to an active directory structure, you can mitigate the chance of inaccurate information and lower the risk of compromising data integrity, ensuring all staff are on the same page throughout the response process.

NFP & Aged Care Consultant for Bremmar and webinar speaker, Rushad Billimoria, notes how this granularity allows organisations to really drill into their data and achieve the best outcome for their customers.

The app makes it easier for staff to lodge incidents while maintaining focus on the job at hand. It provides peace of mind for management knowing that submissions will always follow the right process, always meet reporting obligations and timeframes without compromising on care.’ explains Rushad.

Other industry focused Power Apps

Alongside the flagship Incident Reporting and Management app, Bremmar has also developed a suite of care-focused apps that digitise business processes and minimise repetitive tasks for Aged Care, NFP and Disability organisations.

Digital Forms app

Microsoft’s Digital Forms app is an easy to use method of collecting data and creating a repository of key forms the organisation uses. Accessible on any web browser or mobile device, Aged Care, Disability and NFP staff can choose the form they want to use, input relevant data and action critical workflow processes to notify those assigned as approvers to specific forms.

The options here are endless. Bremmar has created a few examples of commonly used forms, including:

  • Safety audits
  • Risk assessments
  • New staff onboarding
  • Client onboarding
  • Inspection assessments
  • Cleaning reports
  • Visitor registration

For added depth and connection of data sources, the Digital Forms app collates all information into one central repository for easy access. And with additional workflows, automation, notifications, and approvals, digital forms remove the inefficiencies of paper-based processes and provide staff with a level of accuracy that was previously unheard of.

Maintenance Request app

This app helps to report and respond to maintenance issues that pose a risk to staff or customers. These types of requests are generally handled manually, making it difficult to track requests and jobs.

By digitising the maintenance response process, you can easily submit, update (including submission of images) and track requests, allowing you to control the visibility of jobs. By enabling Power BI for reporting capabilities, your organisation can discover trends and recurring issues, and uphold safer standards.

Procurement Request app

When staff members need to request approval for a new onboarding, purchase, investment or a whole host of other scenarios, the Procurement Request app is an invaluable tool for any organisation.

Lodged via PC or mobile, users can instantly supply relevant documents, include multiple items per request, and route each request directly to an appropriate manager for approval. With approval always coming from the correct cost centre and authority level, this digitised workflow is critical in tracking requests and ensuring a trail of comments can be tracked for future reference.

One great thing about all of the Power Apps is that approval requests can go straight into MS Teams within the activity button. So when approvals are requested, the approvers can simply approve them directly within Teams – an incredibly powerful and time-saving feature.’ explains Brenton.

Employee Information app

While some organisations have HR systems to record most of their employee information, many still don’t and find it difficult to have a central place to collect and store employee data.

The Employee Information app expands on the powerful database functionality of Microsoft 365 to bring all essential employee information together in one place.

This information includes:

  • Job title
  • Employee name
  • Date of Birth
  • Emergency contact
  • Car registration
  • Department
  • Email signature
  • Office location
  • Any other custom data field

By connecting information within the 365 directory with additional information, organisations can reduce overhead in managing employee information, maintain a central visible database and customise permissions to secure sensitive data.

Employee Onboarding app

Onboarding is a crucial step in setting up new employees for long term success. Bremmar’s Employee Onboarding app provides a standardised method of tracking tasks and training for all new staff.

With powerful functions that allow organisations to create a common process for all new starters, it’s easier than ever to assign due dates, create custom tasks based on department or job title, and attach any relevant documents linked to other HR areas. By maintaining a uniform, easily traceable experience, staff will receive the right training, meet the right people and get started on the right foot.

Bremmar, your Power Apps partner

Interested in learning more about how your organisation can leverage Power Apps to be able to connect different data sources, create customised digital forms, and implement effective process automation?

Here at Bremmar, we’re experts in developing custom apps and automated workflow solutions using the Microsoft Power Platform for the Aged Care, NFP and Disability sectors. Providing deep insights into your existing systems, we’ll deliver a clear roadmap towards better use of your current licensing so you can say goodbye to ineffective and unproductive manual processes.

Our offer!

We are offering a no-cost Power Apps planning, scoping and consultation session plus an added 3 hours of Power Apps support for organisations that engage our team before the end of 2022, which can be used towards champion user training or any other Power Apps requirement.

Click here to book a chat with one of our Microsoft Power Apps specialists today.

The benefits of SharePoint for intranet are proven – especially if you use best practice

How Aged Care providers can benefit from an intranet

The power of an intranet lies in its ability to create a central hub to store information and resources. The hub can be accessed easily and securely from any device with a web browser.

Information and resources on the intranet have two important functions:

  • To help staff access corporate resources in their daily activities so they can stay on top of their work
  • Support a cohesive culture so that everyone is on the same page

In their daily activities for example, staff can securely access work documents, applications and key systems. They can also access directories such as a corporate calendar, policies and procedures, employee details search, and more.

Another key work feature is the ability to set up dynamic lists and workflows. These could span anything from:

  • Care management
  • Logging facility requests and approvals
  • Submitting incident reports
  • Tracking complaints and compliments
  • Tracking assets

The cultural aspect is equally important. Every organisation, including those in Aged Care, need their teams to pull together. The organisation benefits, and so do staff when they understand and work toward the same goals.

A central hub on the intranet can be used to share the latest news, videos, announcements, or any other information that fosters staff involvement and morale.

An Aged Care provider created a feedback loop on their SharePoint intranet to promote closer staff engagement. Staff now post compliments received from residents on the Southcare intranet to create a more positive culture.

You can find out more about SharePoint features and functions with the key takeaways from our recent webinar, Leveraging SharePoint for intranets, digital forms and business processes automation. Link to https://bremmar.com.au/digitise-processes-microsoft-forms-sharepoint-power-automate/

Why the new SharePoint is the best intranet

Microsoft Office SharePoint services set the gold standard in intranets. SharePoint now delivers a simple, intuitive experience combined with practical features to empower the way you work today. Which is no doubt why Microsoft calls it the SharePoint modern experience.

We chose SharePoint as the platform to host all of our control documents and our document management system. The intranet hub was designed to be a holistic and all-encompassing framework so that staff had access to all of the links, tools, documents and systems they required. Over time, we continuously improved and expanded it to become a one stop shop for content and communication.
Enda Fahy, Chief Finance Officer, Southcare.

Here are some of the reasons why you’ll love SharePoint intranet:

It gives you choice. Microsoft SharePoint offers many options covering site templates, page layout, inbuilt web functions, governance and more. Just choose the features you want.

Close integration with Microsoft tools. SharePoint will connect seamlessly to apps like OneDrive, Yammer and Teams. You can easily keep your SharePoint intranet up to date through these links, so information never needs to go stale.

SharePoint can flex with change. SharePoint is so flexible, you can easily add or remove capabilities, or even customise them to reflect changes in your organisation.

Publish a variety of content. SharePoint is a brilliant management tool for multiple content types. Plus, sophisticated in-built capabilities ensure content is accurate and suitable.

Improve document sharing. SharePoint is where your documents are kept. Even collaboration tools like Teams store files there. Having one central repository for documents with the certainty of version control is invaluable for collaboration.

A better experience. Microsoft haven’t just made improvements under the bonnet, they’ve really focused on user experience. It’s now very intuitive compared to the old SharePoint, and you don’t need IT skills to get the most from it.

SharePoint is here for the long haul. Microsoft definitely see SharePoint as a platform for the future. They continue to invest in it, which means you can be confident it will be supported, and can take advantage of new features as they’re released.

How can you get Microsoft SharePoint intranet?

SharePoint intranet is included with a Microsoft 365 licence. If you’re already using M365, chances are you already have access to SharePoint.

How Bremmar help Aged Care providers use SharePoint as an intranet

Bremmar offer a tried and tested methodology in setting up SharePoint as an intranet site:

  • We start with an industry-specific demonstration, showing how other Aged Care providers are using SharePoint so you understand what’s possible
  • Next, a discovery session to identify your specific business objectives. This will determine the scope and focus of the solution including the features you need. We will also define the potential business outcomes.
  • We help select a champion user – your internal owner for the site – and include them in the process. We also help with internal communications and change management processes.
  • We develop a proof of concept and demonstrate proof of value
  • We progressively develop and deliver the project in clearly defined stages, incorporating your feedback in the process.
  • We hand over SharePoint to the champion user and train them in best practice.

Our top tips for a successful SharePoint intranet project

Bremmar have set up SharePoint intranet for many Aged Care providers so we know the best approach to take. The most important thing is to make SharePoint intranet services relevant and convenient so they deliver value to the organisation and employees. Here are our top four tips for a successful SharePoint deployment.

1. Make sure you don’t overcomplicate matters. The simpler it is to use, the more people will use it, and the easier it is to keep up to date.

2. Designate a champion user for the intranet – someone who will take responsibility for it. A champion user should be involved in:

  • Demonstrations
  • New ideas
  • Implementing iterations
  • Training other staff
  • Progressing the solution after implementation

3. Use a template that suits your industry to reduce setup time. Microsoft provides basic templates, but Bremmar has designed templates specifically for the Aged Care industry.

4. Make the SharePoint homepage a launch pad for multiple services. Providing a central point of access to key systems and information via SharePoint will make sure it stays useful. It’s also advisable to have a single sign-on, so staff have the convenience of one log-in.

How SharePoint supports digital transformation in Aged Care

In our Aged Care eBook: Why Digital Transformation is needed to improve Australia’s Aged Care system, we discuss how digitisation is vital in meeting industry reforms. Identifying and adopting relevant digital technologies is a key step to meet current Aged Care Quality Standards. These include:

  • Consumer dignity and choice
  • Ongoing assessment and planning with consumers
  • Personal care and clinical care
  • Services and support for daily living
  • The organisation’s service environment
  • Feedback and complaints
  • Human resources
  • Organisational governance

Setting up SharePoint intranet best practices alone will go a long way in meeting all of these quality standards. This can be achieved through:

  • A centralised document hub with auditing and logging
  • Accessibility to up-to-date data
  • Efficient communication inside the organisation
  • Automation of forms, incident reports, surveys through triggers, and workflows
  • Online training and collaboration.

In fact, Microsoft Office SharePoint services can be one of the most valuable steps in your digital transformation journey.

See how going digital can boost your performance

Take our Aged Care Assessment to see how your organisation is doing. It takes less than five minutes to complete. It will give you a picture of what aspects of ICT integration you’re on top of, where you may need to take urgent action, and what a long-term digital transformation plan might look like for your organisation.
And if you’ve got any questions regarding SharePoint Intranet or your IT in general, we can put you in contact with one of our Aged care experts!

Looking to automate key processes? SharePoint and the Microsoft Power Platform can transform the way you digitise your business processes.

In our recent webinar, Leveraging SharePoint for intranets, digital forms and business processes automation, we spoke with Perth Aged Care and community services organisation Southcare, about their journey with SharePoint and business process automation.

Here are the four key talking points from the discussion:

1. Involve your team in the journey and identify a champion user

Adjusting to new digital workflows can be a tricky task. It requires a collaborative approach that’s underpinned by the right support and tools.

This is where champion users become vital.

Bremmar Managing Director, Brenton Harris, explains how this has helped their clients.

‘When we look at these changes that organisations want to make – there’s a lot of knowledge required to implement them. You need to understand the tools, the processes revolving around them, change management factors, communication and training. We’ve found our greatest success hasn’t come through simply engaging technical support and deploying new workflows, it requires the inclusion of some champion users in the process.’

Finding collaborative users who understand your organisational systems, are interested in improving workflows, and can communicate with others will help you build solid foundations.

As champion users, they should be involved in areas such as the following:

  • Demonstrations
  • New ideas
  • Implementing iterations
  • Training other staff
  • Progressing the solution after implementation

By slowing the process down and identifying the ideal champion user, any organisation can see a vast improvement in adoption rates. With these users working alongside a Microsoft 365 specialist from day one, it’s easier to gather more robust input upfront that aids ongoing workflow improvement and overall success.

2. Streamline your digital workflows with Microsoft 365

Automating your business processes and boosting your productivity and efficiency doesn’t need to be complex. Often, a simple workflow yields a significant uptick in organisational collaboration and satisfaction.

The Microsoft 365 apps, SharePoint, Forms and Power Automate enable you to streamline workflows with only minimal training required. Staff are able to consistently stay up-to-date with processes, evolving business goals, and governance requirements – key factors in maintaining a modern NFP or Aged Care organisation.

Brenton explains how this may assist after an employee incident.

‘Incidents that happen on-site or at head office need to be recorded as soon as possible to avoid any errors. Microsoft Forms allows the staff member to input information on the spot and using any device.  When the information is collected, Microsoft Power Automate then triggers a set workflow. Depending on the conditions set, this workflow could be a notification to a line manager, a preventive action, or a summary of the incident sent to stakeholders. SharePoint then stores all of this information in the intranet for tracking and reporting’

Here’s a deeper look at the Microsoft 365 tools.

MS Forms

A simple yet powerful way to collect information using an online form on almost any web browser or mobile device. View real-time results as they’re submitted and use built-in analytics to evaluate responses. Intuitive and accessible, forms data can be stored in SharePoint and used in workflows, allowing care staff to collect incident information and immediately begin any workflow processes.

Power Automate

Power Automate expands your automation capabilities across desktop, web, and mobile by streamlining repetitive tasks and paperless processes. By automatically triggering any required workflow, it allows you to shorten response times and eases system congestion. Regardless of who needs to be notified, Power Automate collates all your data collected via Forms to set up the exact workflows, automations and notifications you need.

SharePoint

The database underpinning the whole solution is SharePoint. Southcare uses the platform as an Intranet to provide a central information hub for all employees and as a document management system to store, organise, share, and access information – both current and historical. This flexibility offers a powerful analytical perspective that can shape future automations and workflow processes.

3. Strengthen communication using a centralised SharePoint intranet

Most NFPs and Aged Care providers have too many systems for users to get across. With a disparate collection of logins and data hubs, staying on top of core information – including policies and procedures – can be an arduous experience.

In the case of Southcare, this decentralised information combined with the need to reduce systems reliance on the head office to make processes more streamlined for front line workers became a key service delivery challenge and they teamed up with Bremmar to find the right solution.

Deploying SharePoint as a central cloud data repository, Southcare has been able to streamline its intranet into a cost effective tool that allows all staff, whether on-site or in the field, to access the systems and key information they require from any device. This SharePoint intranet is now used to:

  • Provide all staff access to a central communications hub from computers or tablets
  • Store controlled documents including policies, procedures & forms with version control functionality
  • Store training and guide documents
  • Consolidate access to HR hub and department site gateway
  • Streamline access to commonly used apps via a single sign-on
  • Post Southcare snippets celebrating their community and culture

Enda Fahy, Southcare’s Chief Finance Officer, notes that the new intranet has been a success for the business.

“We chose SharePoint as the platform to host all of our control documents and our document management system. The intranet hub was designed to be a holistic and all encompassing framework so that staff had access to all of the links, tools, documents and systems they required. Over time, we continuously improved and expanded it to become a one stop shop for content and communication” Enda explains.

4. Implement best practices for data input, collection and automation

Overcoming the inefficiencies of a multi-step process is an essential component in implementing best practices for data input, collection and automation.

But how does this look when considering front-line workers?

Southcare CFO, Enda Fahy explains, “We were using SurveyMonkey for our forms, but ran into severe limitations. We needed something that was flexible and user-friendly. That’s when we made the decision to try Microsoft Forms that we had available in our Microsoft 365 licensing.”

Here’s how Southcare used MS Forms, SharePoint and Power Automate to solve their data collection and workflow problems.

Incident reporting

Southcare currently uses Microsoft Forms to assist with a broad spectrum of employee incidents and reports. This new streamlined process allows incidents to be recorded by all staff on any device. Once a report has been logged, the safety committee is automatically notified, allowing the Line Manager to immediately complete the investigation via a link.

Contact tracing

With the unprecedented requirements of nationwide contact tracing thrust upon Aged Care providers, keeping up with all visitors and staff during the COVID pandemic became near impossible. Microsoft Forms and SharePoint solves this by providing a centralised location for tracing and response. This new process allows users to identify any declarations and follow up instantly, giving facilities a greater ability to track contact details and locations visited, while also providing central visibility to the live visitor list via the cloud.

Archive deletion and automation

Data sprawl can cause a lot of headaches for any organisation. Without an automated archive and deletion process, unwanted files or documents can prove to be a drag on your processes and resources. Using SharePoint and Power Automate, you can bring all of your metadata into one site, providing control of the archive date, retention of archived files and the ability to only view current and relevant files.

Power virtual agents

Supporting staff whenever they encounter a problem is essential for any community minded organisation. Unfortunately, easy access to help with daily problems isn’t always available. Making the most of SharePoint as a data hub, Southcare staff have access to a 24×7 chatbot that can help solve simple issues. The chatbot points the users to information on the intranet to help with common problems, while those questions that are not answered online are redirected to a human with a prompt on the next step to take, further enhancing the use of SharePoint and Teams for care workers.

Bremmar, your M365 partner

Interested in learning more about how your organisation can leverage SharePoint, Forms and Power Automate to overcome productivity loss, escalating operational costs, inefficient data collection and cumbersome processes?

Here at Bremmar, we’re experts in assisting Not-For-Profits and Aged Care providers with customised solutions using the Microsoft platform. So, if you’d like some support anywhere on your Microsoft 365 journey, we’d love to help.

Unsure about the next steps on your Microsoft 365 journey? For a limited time, Bremmar is offering our Microsoft Roadmap Workshop or Business Process Consultation at no cost for Not-For-Profit and Aged Care organisations. These consultations help to provide your organisation with:

  • Better understanding of your business systems requirements
  • Scope and consulting approach to address these requirements
  • A fully tailored demonstration and clearer vision for your future processes

Cyber Security in flexible workplaces – Webinar key takeaways

On Wednesday, 30/09, and Thursday, 01/10, we hosted two online Brekkie Power-hours covering the topic Cyber Security in flexible workplaces. Both sessions were a complete success with lots of positive feedback from participants. Zubair, our Security guru, was in charge of the presentation and responsible for translating a technical and complex topic into plain English with actionable steps. Not an easy task, but he did a great job, as usual, so we think it’s worth sharing his tips and recommendations.

Security has evolved

In the past, when we talked about security, we’d normally refer to the firewall or anti-virus and the measures you had in place for everything related to infrastructure. Nowadays, security has evolved and there are many other factors to consider with people working remotely, on their own devices and in multiple cloud services. With so many gateways for attackers to target your organisation, organisations struggle to keep on top of the new and creative ways attackers use to get through and compromise your business.

5 basic layers of protection

We have identified 5 basic layers of protection that almost every business can relate to. Focusing on these 5 layers and covering the essentials of these layers are a great start to differentiate your organisation from an easy target.

 

Zubair covered each individual layer and divided the security measures between “well-known”, such as anti-virus and anti-spam, and “not so well-known” such as enabling conditional access. He also made the analogy of security to the door that you use to protect your business. If you own a business and you get broken into, the first thing you’re probably going to look at is how they got in or what was taken, so you the first step would be changing the type of lock, put up a steel door or get a better alarm system.

The same goes for Cybersecurity – It all depends on what you’re trying to secure, how much it’s worth and how much you would like to spend keeping it safe. In each of these layers, some protection measures may be similar to that steel door that may not be required for you, however, some of the items may be that basic lock you put on the door which is the minimum security requirement.

Security essentials and advanced options

Email

Well-known

  1. Anti-Spam / Anti-Phishing – consider whaling, phishing, and spear-phishing attacks
  2. Malware Attachment Scanning
  3. Unsafe Link detection
  4. Email Domain Security (SPF/DKIM/DMARC)

Not so well-known

  1. Malicious Outlook Rule Detection
  2. Controlling security and policies for the devices that corporate emails connect to (especially for personal devices)

Web

Well-known

  1. Web Threat Protection
  2. Web Content Protection

Not so well-known

  1. Browser Management
  2.  Plug-In Management – Do you manage browsers and add-ons that are used in your organisation?

Infrastructure

Well-known

  1. Having a Corporate Application Layer Firewall.
  2. Securing your remote access into your network (Secure Gateway)
  3. System updates and vulnerability management
  4. Data Redundancy and Resiliency – are all your cloud applications backed up?
  5. Network Policy and Access Rights Management – do you keep track of third parties that have access to your data?

Not so well-known

  1. Monitoring and mitigating Software Supply-Chain Attacks
  2. Cloud Application Security

Device

Well-known

  1. Anti-Virus and Threat Protection
  2. Operating System Patch Management – Can your IT Dept report on which computers are missing patches?
  3. Vulnerability Detection and Remediation

Not so well-known

  1. Application / Software Control
  2. Peripheral Control
  3. Access Control
  4. Data Protection

User

Well-known

  1. Identity and Access Management (MFA) – This is the most effective way to improve your security.
  2. Conditional Access and Geo Blocking – Are there countries you will likely never login from?
  3. Password Management and Policy – Banning common passwords and implementing password complexity

Not so well-known

  1. Security Awareness Training – Do your users know how to spot a phishing email or how to avoid Business Email Compromise?
  2. User Risk and Sign-in Risk Management – Are your credentials on the dark web or part of a recent breach?

Download Zubair’s Security tips here!

Cyber Security with Microsoft 365

The Microsoft 365 suite offers powerful security for your environment as part of the flagship Microsoft 365 Business Premium Product, this includes conditional access, mobile device management and password protection. One of the key security components in the Microsoft 365 Business Premium is the Advanced Threat Protection for SharePoint, OneDrive, and Teams. This means that the software scans for malware in documents/files uploaded or shared in those apps. If you want additional security instead of paying for the expensive “all in one” license from Microsoft 365 E3 and E5, you can purchase only the Enterprise Mobility Suite (EMS) E5 license. This is an add-on that will:

  • Upgrade your conditional access to also monitor your users for compromises on the dark web.
  • Give access to cloud app security, which allows you to map out your users’ cloud usage for services like Dropbox and Salesforce, and create policies to manage the usage of these.

When asking for a recommendation of which license your business should have, Zubair goes back to the steel door analogy. Most businesses get what they need from the Microsoft 365 Business Premium, however, if you want an extra and more advanced layer of protection, then you should consider the EMS E5 add-on. Important to remember that Not-For-Profit organisations get a large discount on Microsoft 365 licensing. If you’d like to know more about the options available, contact us and we can go through what licenses would work for you.

How Bremmar supplements Microsoft 365 security

We’d like to bring attention to the following:

 

Cyber security awareness training

  • Run a 3-month campaign to simulate phishing attacks
  • Get a report with a summary of who clicked and exposed the business to an attack
  • Receive simple training videos, emails, and infographics to educate your users

Microsoft 365 Security Assessment

  • Perform a complete Microsoft 365 security review – and beyond!
  • Get your Microsoft 365 secure score report
  • Know recommendations to improve your security and best practices

Microsoft 365 backup

  • Protect your business from data loss by human error (deletion of files)
  • Secure your business in case your data gets compromised by malware
  • Have peace of mind knowing that everything within Outlook, Teams, SharePoint, and OneDrive is backed-up. Same goes for G-suite.

How can we help you?

Bremmar are experts in remote working initiatives, security and digital collaboration processes. As accredited Microsoft Gold Productivity Partners, we can help you and your team leverage the power of the Microsoft 365 Stack to work smarter. We manage IT services for a number of NFP, Aged Care, Engineering, Mining and Construction organisations and understand the unique needs of these sectors. Why not set up an initial meeting to learn more? Call us on 1300 991 351 or email help@bremmar.com.au

Book a security consultation with Bremmar! ???

Book a security assessment

3 characteristics that define the modern workplace – Infographic

Today’s diverse and intergenerational workforce is most productive when it has adequate channels to collaborate in a seamless and effective way. There’s a catch, however: teams are far more diverse and remote than ever before, and each organisation requires its own distinct approach to digital collaboration. In other words, your workplace tools and applications must be customised based on your teams’ diversity, location, and work methods.

With this infographic, you’ll learn about the three main characteristics that define our modern workplace and gain insight into what drives productivity and efficiency in today’s organisations. After reading it, you’ll have a better understanding of current trends and can keep these in mind when creating or modifying your organisation’s work environment.

3 characteristics that define the modern workplace infographic

(Click to expand)

We’re here to help!

We’re here to help your business thrive in 2020. We’re experts in remote working initiatives and digital collaboration processes.

We can help you and your team enable critical applications in the cloud which is critical to get you ready for remote working. If you need any assistance with IT to enhance your business continuity planning, do not hesitate to contact us on 1300 991 351 or email help@bremmar.com.au

Get a Free Microsoft 365 Productivity consultation with Bremmar! 👇👇👇

Remote working productivity technology

The 4 defining characteristics of effective digital workspaces

Not so long ago, it was believed that for teams to be productive, they required long hours confined in a physical office space with constant face-to-face interaction. To be fair, given the primitive state of digital collaboration tools at the time—which was pretty much limited to emails—there wasn’t really a solid alternative to this scheme, so companies worked with what they had.

Today, digitalization has made it possible for several people to seamlessly work together while being halfway across the world from each other. Exponential advancements in virtual workspaces have not only enabled teams to work as well as they did when they spent all day in the office, but have also proven that people are actually more productive the less they have to deal with alienating cubicles and two-way trips along traffic-congested highways.

Not all digital workspaces have been equally effective, however. Yet decades of iterating and optimizing have finally given us a solid idea of the most important characteristics these spaces must have to reach their full potential.

So what are they? Read this infographic to find out.

The 4 defining characteristics of effective digital workspaces

(Click to expand)

We’re here to help!

We’re here to help your business thrive in 2020. We’re experts in remote working initiatives and digital collaboration processes.

We can help you and your team enable critical applications in the cloud which is critical to get you ready for remote working. If you need any assistance with IT to enhance your business continuity planning, do not hesitate to contact us on 1300 991 351 or email help@bremmar.com.au

Get a Free Microsoft 365 Productivity consultation with Bremmar! ???

Remote working productivity technology

Empower your entire organisation with Microsoft Teams – Infographic

You’ve just arrived at the office, booted up your computer or laptop, and filled your first cup of coffee. You sit back down, take a sip, and what do you see? Chances are it’s a login screen. Hastily, you type in your username and password and get on with a productive day.

At least that was the idea, until you remember you forgot to send Karen from HR your vacation request form. You try to reach her by email but to no avail, so you boot up the informal messenger that everyone in the office uses because the legacy messenger set up years ago crashes when you send so much as an emoji. But of course, you once again need to type in your login info, only to see that Janice is not online. So ultimately you end up making two trips to HR (on the first trip, you forgot to staple your vacation balance because the document is stored in a separate internal SharePoint) to finally get your vacation approved.

Ready to throw your computer out a window yet? We don’t blame you. This scenario may seem comical, but it’s a reality that thousands of employees must endure thanks to the lack of a single, unified digital workspace. Preferably one that can be implemented across your entire organisation and serve as a hub for all documents and teams to collaborate, within and across projects.

After reading this infographic, you’ll learn how each department within your business can utilise Microsoft Teams to become more efficient, store documents securely, and collaborate seamlessly with any peer or colleague.

INFOGRAPHIC

(Click to expand)

We’re here to help!

We’re here to help your business thrive in 2020. We’re experts in remote working initiatives and digital collaboration processes.

We can help you and your team enable critical applications in the cloud which is critical to get you ready for remote working. If you need any assistance with IT to enhance your business continuity planning, do not hesitate to contact us on 1300 991 351 or email help@bremmar.com.au

Get a Free Microsoft 365 Productivity consultation with Bremmar! 👇👇👇

Remote working productivity technology

Teams vs Zoom comparison – which video conferencing tool should you use and when?

The current situation across the world with COVID-19 has put an emphasis on businesses to be able to communicate and collaborate remotely, most notably for people to be able to see colleagues and clients via video to break up the feeling of isolation. 

As it stands, there are many different products that can achieve this but, naturally, they all have their pro’s and con’s depending on general functionality as well as business use case context. 

As one of Bremmar’s Productivity Consultants, specialising in Microsoft Teams, I thought it would be helpful to compare a few products and share my opinion. Before we continue, I would like to make clear that even though I am a Teams specialist, this article is unbiased, and my intention is to clarify some of the questions that we have been constantly asked by clients 

Here are the products I have compared: 

  • Microsoft Teams 
  • Zoom 
  • Google Meet 
  • Slack 
  • GoToMeeting 

Overall comparison 

Click here to see the full version of the spreadsheet

GoToMeeting 

Using collaboration as my top criteria for comparison, my votes don’t go to GoToMeeting. The product has been compartmentalised, meaning that you can’t get a complete set of functionalities without paying for multiple products or a larger suite that you aren’t likely to utilise – so it’s not cost-effective. See below:  They all have their own pricing and platforms. GoToConnect, for example, is an actual phone system from what I can see so is some weird combination of VC needs and actual calling needs. 

Slack 

Slack, on the other hand, is a great tool and does have the functionality required for good collaboration, however, there is a crucial limitation that makes me cross it off the list – Not being able to have video calls via the mobile app. This is a big downside from my perspective as it limits the ability to maintain the same level of collaboration on the go.  

When evaluating a solution, companies should not only consider the current market situation, which now is working from home, but also think of long-term requirements. At Bremmar, we wouldn’t recommend a solution that has mobile limitations, especially if your business needs to cater its systems for frontline workers.  

Microsoft Teams 

Microsoft Teams is a great platform that integrates heavily with Exchange Online (Emails) and SharePoint Online (Documents in the cloud) alongside other new tools like Power BI for analytics and reporting, PowerApps for business apps and Flow for automation, allowing for a powerful platform to access all your business applications. 

Teams is a platform that delivers much more than just a video conferencing tool with the main benefit of it being included in all Microsoft 365 subscriptions – that’s what I like about itIt is particularly effective in bringing frontline workers into the digital landscape and includes the ability to collaborate online via chat, video calls, online meetings and file sharing, as well as on third-party apps if you have Teams set up to be a central hub for teamwork.   That is why sometimes it is hard to compare apples with apples when talking about Teams vs Zoom as Zoom is purely a video conferencing tool.  

There’s a limited free version for people wishing to try it out and guests can join meetings for free via a web browser, so this makes it a rather quick product to adopt. 

Google Meet 

As of this month, May 2020, Google has made Google Meet available for free for everyone with a G suite account – until September. But you can also use Meets with a personal Google account for free.   Meetings are limited to 60-minute and there’s no recording functionality to save meetings for later. Google Meet is a great program if you have participants that need to call in rather than join via video because Google doesn’t charge an additional call-in fee whereas Zoom does.  

As Zoom and Google Meets are very similar, Bremmar recommends Zoom over Google Meet as it integrates with conferencing equipment to allow a lot more participants to join without having them tap in from individual devices while allowing up to 500 devices to stream the meeting at once. Also, the ability to split up participants mid-meeting into groups and record meetings are more suited to our clients’ needs.  

Ultimately, both Zoom and Google Meet have close to the same features and tools available, which is important for those working from home or in the office.  

Zoom 

Zoom has seen a lot of traction in recent months due to COVID-19 and its main selling point is being able to host massive meetings with the capabilities to have over 40 people visible on video at one time. It’s pretty amazing!  

On top of that, Zoom users have the ability to split up participants midmeeting into groups and simulate a classroom – by having different groups working separately whilst in one video call.  

Only the meeting host has to pay for the product in order to host meetings effectively and anyone can create free accounts to join hosted meetings 

What do we recommend? 

After evaluating our clients’ needs, the features, security and collaboration options of all tools, my preferred options are Microsoft Teams or Zoom. If there’s a need for both tools that’s what I would recommend and below I’ll expand why.

Zoom or Teams…

When to use Teams

It totally depends on the business needs and uses case context  Teams can be applicable from small to large businesses as an internal teamwork hub for the company. It would be more than just a video conferencing tool and your business can enable channels for different departments and teams, files in the cloud and in some cases, even have your landline phone migrated to Teams (like we do at Bremmar)

It can also be expanded as an external toolfor example, for companies that work on projects with external parties. At Bremmar, we use Teams as a collaboration tool with our Marketing agency, so all files, approvals and communications are there – not one email sent!

Industrywise, I feel it again can be applied to any industry but here are some examples from our clients: 

  • Not-for-Profits can use Teams to communicate and collaborate effectively between centres and Head Office, most notably influential for Child Care or Aged Care companies with multiple centres across the country. 
  • Engineering can effectively use Teams to split up projects to self-contain data and tasks whilst also allowing external parties to be invited to collaborate in the same place ensuring data consistency. 

When to use Zoom

Use case for Zoom ties directly into industry use case as well because it has become a platform that is perfect for the Education and Fitness industries, and running classes through it. Both industries need to see more than 4 participants in a video call and need to be able to split the meeting into groups to engage in activities online. Teams doesn’t have that capability 

As a general rule of thumb, what we recommend to our clients that need Zoom’s functionality but also have Microsoft 365 or Teams is to: 

  • Use Teams if having 1:1 meetings 
  • Use Teams if discussing confidential or sensitive matters  
  • Expand on Teams if using it just as a video conferencing tool 
  • Use Zoom if hosting large meetings or conferences 
  • Use Zoom when engaging in activities that require interaction from separate groups 

Security 

Security for both platforms is as important as their use case, especially with current times.

Both platforms allow for a lobby in meetings ensuring that unwanted participants do not join without the hosts approval. Both systems are protected by passwords which is either 2FA via a Microsoft 365 login for Teams or a password directly on the meetings for Zoom. Both platforms are encrypted as well to ensure everything is protected. 

There have been lots of media around Zoom’s security, which is expected, and here’s Bremmar’s view on the topic: 

  • Zoom is a good product and for video conferencing it has more features than Teams right now. 
  • Zoom is campaigning to get their security up to speed. It is likely for this month that there will be more security vulnerabilities but we are confident that Zoom will fix this quickly. 
  • Zoom has fixed a major flaw very quickly which shows they are proactive and on top of the flaws. 
  • Zoom has recently released version 5 which has patched a significant amount of security issues and released a large subset of security features.

Bottom line: 

If Zoom is required as a new video conferencing solution for your business, you can use it. HOWEVER, ensure that the software is up to date and that meetings are private, with passwords for guests to join. If Teams can cover all the required features this is definitely a preferred option. In short, Teams is perfect for any size business which wants to collaborate across multiple applications and people in a single space, whereas Zoom is perfect for those in need of massive training meetings allowing for the simulation of a classroom.

We’re here to help!

We’re here to help your business thrive in 2020. We’re experts in remote working initiatives and digital collaboration processes.

We can help you and your team enable critical applications in the cloud which is critical to get you ready for remote working. If you need any assistance with IT to enhance your business continuity planning, do not hesitate to contact us on 1300 991 351 or email help@bremmar.com.au

Remote working productivity technology

Get an initial consultation with Bremmar!

Office 365 became Microsoft 365 on April 21. New name, same great value, same price.

Bye-bye Office 365…

From April 21st, Office 365 becomes Microsoft 365. Everything will keep working as it did before but what appears on invoices and quotes will change.

If you’re already an Office 365 subscriber, you don’t need to do anything to start enjoying Microsoft 365. If you are considering getting Office 365, then you’ll only subscribe to its new name: Microsoft 365.

Jared Spataro, Corporate Vice President for Microsoft 365, explains the change:

“This is a natural evolution. Microsoft 365 began in 2017 as a licensing bundle for enterprise customers—a combination of Windows, Office, and Enterprise Mobility and Security (EMS). It has come a long way since then. Today, we call it “the world’s productivity cloud” and it represents our vision for the future of Microsoft productivity tools—an integrated set of apps and services that puts artificial intelligence (AI) and other cutting-edge innovations to work for you. And for small and medium-sized businesses, that includes new capabilities in Microsoft Teams to help you host rich meetings and events online; cloud file storage and sharing capabilities so you can collaborate from anywhere; and security and identity solutions to safeguard your business. At a moment when businesses are facing extraordinary health and economic challenges, we are pleased to bring our consumer and small and medium-sized business customers into this growing Microsoft 365 family.”

What’s changing?

So what’s happening to the names?

       

What options of Microsoft 365 subscription are available?

What’s included in Microsoft 365 plans:

  • Microsoft 365 Apps for business (formerly Office 365 Business) includes Office applications (Word, Excel, PowerPoint, Access*, Publisher*) and cloud file storage and sharing (OneDrive).
  • Microsoft 365 Business Basic (formerly Office 365 Business Essentials) includes business-class email (Exchange Online, Outlook), cloud file storage and sharing (OneDrive), and a hub for teamwork with chat and online meetings (Microsoft Teams). Desktop versions of Office apps like Word, Excel, and PowerPoint not included.

  • Microsoft 365 Business Standard (formerly Office 365 Business Premium) includes Office applications (Word, Excel, PowerPoint, Access*, Publisher*), business-class email (Exchange Online, Outlook), cloud file storage and sharing (OneDrive), and a hub for teamwork with chat and online meetings (Microsoft Teams).

  • Microsoft 365 Business Premium (formerly Microsoft 365 Business) includes everything in Business Standard plus advanced security and device management capabilities for comprehensive security against cyberthreats. *Access and Publisher on Desktop only

Not on Office 365 or Microsoft 365 yet?

(Becomes Microsoft 365 Business Basic on April 21)

Check out Microsoft 365 remote productivity packages

Let’s embrace this new reality. Get your remote working journey started. ACCESS HERE our info sheet on the technology that will help you manage hassle-free remote working.

  • Teamwork hub in Microsoft 365: The collaboration essentials
  • Move your phone system to the cloud
  • Microsoft Teams training
  • Cloud Document Management in Microsoft 365 – SharePoint
  • Intranet & Team sites
  • Business Processes Automation
  • Security

We’re here to help!

We’re Microsoft Gold Productivity Partners, experts in remote working initiatives and digital collaboration processes. We can help you and your team enable critical applications in the cloud which is critical to get you ready for remote working.

We’re here to help your business thrive in 2020. If you need IT assistance, do not hesitate to contact us on 1300 991 351 or email help@bremmar.com.au

Get an initial consultation with Bremmar!