Get more done – How to make your mobile device really work for you when out of the office

Say goodbye to slow and limited access to corporate files and programs while working remotely.

get-you-mobile-device-to-really-workWhat comes to mind when you think of working on your corporate files out of the office? Perhaps it’s not worth it because you won’t be able to find what you need, it’ll be too slow, or once you finish working on your file you may lose track of it and end up with the wrong version back at the office. Well, read on because those days are over!

We all want to get more done in less time and know that being able to access the information you need when out and about will allow you to do your job better, be more productive and responsive.

The good news is that you can expect to easily access your corporate files and programs from anywhere using your mobile, tablet and laptop and it’s actually unreasonable to still experience the issues mentioned above. In this article I’ll aim to show you how.

What is the case for mobility?

  • Do it now – Have access to the info you need right now, not later.
  • Work from wherever you are – Don’t waste time when waiting.
  • Make informed decisions – Now and wherever you are.
  • Actually remember to forward that file to a colleague or client.
  • Always be in touch.

How do you get real mobility?

The first question to ask yourself is what do you really need access to? This table will help you out.

EmailWell, I hope you already have access to email from your mobile, tablet and laptop. However, if you don’t, just talk to your manager or IT person to know if your company allows this and, if so, if the functionality is already available. If you have Office 365, features to access email on your mobile/tablet are built in, whereas if you have an Exchange server at your office it just needs to be setup with a certificate and have mobile access granted to you. For laptops, you can setup remote email using webmail or optionally have a certificate setup so that you can use Outlook remotely over the internet.
FilesJust need access to your own files?  If so, an OneDrive account or DropBox account will do the job. I recommend a corporate account because this way the company retains access and ownership of your personal work data. However, depending on your situation, a free, personal account could also be suitable.

Need access to centralised company data? This can be achieved by moving your company’s centralised files to a cloud based document management system such as SharePoint. It’s not as difficult or costly as it seems, and is actually likely to save the company money next time you’re up for a new server. SharePoint will provide the company with advanced document management features, an improved ability to organise your files and, best of all, its a key component of Microsoft’s Office 365 suite which you may already have. Because it’s a Microsoft product, files stored in SharePoint can easily be accessed from your mobile, tablet and laptop directly from the built in Microsoft Office apps.

USB Stick? No! It’s not backed up, can be lost and may not be with you when you really need it.

ProgramsPrograms that already operate from your web browser. Easy done, web browser based programs are generally purpose built to work from anywhere and on any device. And if the program operates from the cloud there’s a good chance you can already access it from your mobile devices. If not, you just need to make sure its secured, with the ‘s’ on the end of the https:// address, then ask your IT person to set it up to be available from the open internet.Programs which still operate from a normal app window on your desktop.
Traditional apps like this are a little harder to setup for you to work on remotely and may not work quite as well on some devices like your mobile unless they have a purpose build mobile app for you to use. However, even if your traditional app doesn’t have a mobile app, but your company has a Terminal Server or Citrix Desktop, you can still get access to it pretty effectively from your tablet and laptop. In this case, I recommend having the app setup as a published application so that rather than logging into the whole remote desktop, you can more easily open just the remote application itself.

That’s it. It seems quite simple doesn’t it? It’s because it is! Mobility is totally achievable and it’s really not that difficult or costly. Times have changed and now you just need to know what you, and your staff, want to access when out of the office and IT providers can help you with the how. If you need a hand, just have a chat to one of our consultants on 1300 991 351, or email and we will point you in the right direction or can take care of the whole process for you.

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Get more done – How to make your mobile device really work for you when out of the office

Say goodbye to slow and limited access to corporate files and programs while working remotely.