SharePoint Online vs. SharePoint Server vs. Office 365

One of the questions we’re often asked here at Bremmar is: “What exactly is Microsoft SharePoint, and how does it differ from MS Office 365 and MS SharePoint Online?”

We decided to write this common-sense plain-English article to help you understand the key differences.

Office 365 – The umbrella which Includes SharePoint Online

In a nutshell, Office 365 is the Microsoft Office suite hosted in the cloud + more. It’s the umbrella that includes SharePoint Online, as well as Outlook, Word, Excel, PowerPoint, Exchange, OneDrive and many other familiar Microsoft tools. Everything is accessed via an online portal.

Main apps included in Office 365

SharePoint Server

On the other hand, SharePoint Server (also known as SharePoint On-Premises, or simply SharePoint) is pretty much the same as the platform online, however,  it’s installed locally on your own servers, so it runs locally rather than through the cloud.

So what does the SharePoint component actually do?

In either of the scenarios above, SharePoint is a portal that enables you to centralise your business files. It’s an advanced document management and collaboration tool that helps you to control and manage all of your corporate content and information. It essentially functions as a corporate intranet, allowing your staff to easily store, share and work with documents from any location, at any time, on any device. It’s even possible for two users to simultaneously edit the same file – this is known as co-authoring. SharePoint also lets you create extranets, discussion boards, newsfeeds, KPI’s and metrics, task lists, reports, charts and much more.

So which option is the best – SharePoint Online or SharePoint Server?

Well, for most modern organisations, Office 365 with SharePoint Online is the obvious choice. Not only does SharePoint Online deliver greater functionality and flexibility, it also comes at a lower cost.

Since SharePoint Online is part of the Office 365 plan, the service is conveniently billed on a monthly per-user basis. And because there’s no need to purchase and maintain expensive hardware on which to install the system, this usually works out to be a much more cost-effective approach. You only pay for what you need, and you can quickly scale the service up or down as your needs evolve.

As a cloud-hosted platform, Microsoft takes care of SharePoint Online disaster recovery, upgrades and patches. This means you don’t need to train and manage a dedicated IT team to maintain the infrastructure, thereby reducing your operating costs. You’ll have immediate access to new features and updates as they’re released, and you’ll enjoy greater availability compared to the on-premises SharePoint solution because Microsoft commits SharePoint Online to a 99.9% uptime SLA.

From a functionality perspective, SharePoint Online is the ideal choice for organisations that need to support remote and mobile workers. SharePoint online supports a higher level of integration with external parties, who don’t work for your business, through a file sharing feature which works better in O365 than in SharePoint Server. SharePoint Online makes it easy for teams to work together effectively, regardless of physical location.

What is SharePoint

So if you’d like to upgrade from SharePoint Server to SharePoint Online, or if you’d like to learn more about how Office 365 can benefit your business, simply contact Bremmar today on 1300 991 351 or email help@bremmar.com.au.

 

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SharePoint Online vs. SharePoint Server vs. Office 365

One of the questions we’re often asked here at Bremmar is: “What exactly is Microsoft SharePoint, and how does it differ from MS Office 365 and MS SharePoint Online?”